Hi chb
The 'conveyancing' part of the transaction is actually a misnomer
'Conveyancing' used to happen when deeds were physical. People used to hand all the documents relating to the whole chain of ownership from the vendor to the purchaser
Since 1967, Victoria has used the Torrens system of registration of ownership. The register is held by the Government and the ownership of the land is now 'transferred' from one party to another
However, the general term 'conveyancing' has stuck so yes, we do refer to the change of registration when we use the term. Change of registration cannot happen until after settlement
Reading the contracts is, essentially, your responsibility. The other party, or their solicitor, conveyancer or real estate agent prepares the Contract of Sale. This must be in accordance with the Sale of Land Act, and the Property Law Act of the relevant State or Territory. The Sub-Division of Land Act may also apply, as may other Acts eg probate requirements.
There may be additions to the provisions of the Act/s and these would appear as Special Provisions. There may also be Easements or Covenants affecting the land, and the land may also be subject to mortgages, caveats or other instruments of restriction, such as planning or road widening.
The conveyancer or solicitor will, in the first instance, have a title search made to ensure that the vendor has the legal right to sell the land. This search may be done immediately and also on the day before settlement, to make sure that no further dealings have been made with the property.
The conveyancer or solicitor searches the title, the council and water records, the flood data, the roads authority etc to make sure that you are not buying a property encumbered by anything which is registered or not registered. They also send a list of questions - 'Requisitions on Title' to the vendor/s representatives and ask if there are any other matters affecting the title which may not appear during the usual searches eg notices to fence.
The responsibility to ensure that you are buying what you think you are buying, however, lies with you, and you will be advised to check the boundaries of the land and the common description of the land. You may want to engage a surveyor for a 'check survey' if you think that eg the neighbour's garage is over the boundary line, or that the numbering in the street looks to be strange - is the building on the right block? Are you getting all the land you are paying for?
So, yes, you can nominate a solicitor / conveyancer to peruse the contract before you sign it, and they will run the title search at that time. After the contracts have been signed and exchanged there must be a 'material' problem for you to withdraw from the sale.
But in the first instance it is all up to you. You were the one involved with the discussions with the vendor or their agent. Only you know what you 'think' you are buying. Read the contracts first yourself. Essentially the contract will say:
Billy Bloggs, of (address) sells the property to chb, of (address) for $x, of which a deposit of $y is paid on the signing hereof or at an agreed future date. Settlement will be at (date) at which time the purchase becomes entitled to vacant possession / rents and profits. Special Conditions: Subject to registration of the Title no later than (agreed date), subject to finance etc
If the conveyancer / solicitor notices anything untoward in the Contract they will alert you to this, or anything which does not comply with something you may have told them eg you negotiated that the Deposit would be 5% but 10% has been written into the Contract.
It sounds as if you are buying new land or a property to be constructed 'Off The Plan'. Engaging a conveyancer / solicitor now simply means that they will perform the preliminary checks and searches and will be able to receive notices on your behalf from the vendor / developer between now and the proposed settlement date. They will also liaise with you and your financier (if you have one) to ensure that when the notice to settle arrives that the file is ready to go. They will then attend to settlement on your behalf and notify the relevant authorities of the change of ownership as well as lodging the Registered Proprietor Transfer of Land and other official documents with the Titles Office.
Does this help?
The first purchase is a sharp learning curve but hopefully a pleasant one. It's all been done many times before, but not by you, so take is easy but make sure you protect your interests at all time.
Read the Contract yourself, but engage a conveyancer / solicitor to make sure that the legal requirements of the sale are performed appropriately
Regards
Kristine